Operations Assistant
We manage Your Business. You Coach.
What Your Operations Assistant Does
Your operations assistant keeps your coaching business running while you focus on coaching. Every day, across every platform, they handle the operational layer so you never have to.
Business Operations
Inbox managed daily, calendar maintained, discovery calls booked. Task and project management runs through Trello or Notion — deadlines tracked, nothing missed. A clean weekly report lands every Monday morning.
Platform Management
Your Kajabi platform is fully managed — content uploaded, members access granted, tech issues resolved, automations checked. You never log in to find a problem waiting.
Client Experience
Every new client onboarded within 24 hours — welcome email sent, Kajabi access set up, contract issued, first session booked via Calendly. Offboarding handled with the same care.
Email Marketing
Your ActiveCampaign or ConvertKit account maintained daily. Sequences active, list segmented, one nurture email scheduled every week. Your audience stays warm without you writing a word.
Launch Management
Everything coordinated via Trello — email sequences scheduled, Kajabi pages tested, cart open and close managed. You show up for your audience. We handle everything behind you.
Tools Your Assistant Works In
Kajabi · ActiveCampaign · ConvertKit · Trello · Notion · Calendly · Dubsado · Google Workspace · Canva · Zoom
One point of contact. Full operational cover.
All communication runs through your Client Success Manager. You send one message. Everything gets handled.